General Timeline

August through October 2024

Communication, Design and Configuration

October 2024

Overview and Feedback Sessions

October and November 2024

Configuration, Design and Integrations

November and December 2024

Acceptance Testing

January 2025

Pilot Go Live

January through May 2025

Phased Implementation

Tentative Phased Implementation Schedule

Each entity listed below has a designated coordinator(s). View a recording of the Implementation Coordinator meeting. 

List of entities and scheduled implementation dates. Updated Feb. 4, 2025.
System Entity Tentative Dates
Texas A&M University - PILOT Jan. 13-24, 2025
Texas A&M University College of Architecture Jan. 27-31, 2025
Texas A&M University College of Performance Visualization and Fine Arts Jan. 27-31, 2025
Texas A&M University Mays Business School Jan. 27-31, 2025
Texas A&M University Bush School of Government and Public Service Jan. 27-31, 2025
Texas A&M University College of Arts & Sciences Feb. 3-7, 2025
Texas A&M University College of Education & Human Development Feb. 3-7, 2025
Texas A&M University at Galveston Feb. 3-7, 2025
Texas A&M Forest Service Feb. 3-7, 2025
Texas A&M University College of Veterinary Medicine and Biomedical Sciences Feb. 10-14, 2025
Texas A&M University Academic Affairs, Faculty Affairs, Planning and Assessment, Higher Education Center at McAllen, Division of Marketing and Communications, Office of the President, Office of Sustainability & Campus Enrichment, Office of Government Relations Feb. 10-14, 2025
Texas A&M University Division of Finance and Business Services, Office of Risk Ethics and Compliance, Division of Student Affairs Mar. 3-7, 2025
Texas A&M University Operations Mar. 3-7, 2025
Texas A&M University College of Agriculture and Life Sciences Mar. 3-7, 2025
Texas A&M AgriLife Extension (06,07,20) Mar. 3-7, 2025
Texas A&M University Division of Research, Athletics Mar. 3-7, 2025
Texas A&M University Health Science Center Mar. 3-7, 2025
Texas A&M University - Texarkana Mar. 10-14, 2025
**OPEN** Mar. 10-14, 2025
Texas Division of Emergency Management Mar. 10-14, 2025
Texas A&M University - Central Texas Mar. 10-14, 2025
Prairie View A&M University Mar. 10-14, 2025
Texas A&M University College of Engineering and Texas A&M Engineering Experiment Station Mar. 17-21, 2025
School of Law Mar. 17-21, 2025
College of Dentistry Mar. 17-21, 2025
Texas A&M University System Offices, RELLIS (shared service) Mar. 17-21, 2025
Tarleton State University Mar. 24-28, 2025
Texas A&M University - San Antonio Mar. 24-28, 2025
Texas A&M University - Corpus Christi, Texas A&M Texas A&M Coastal Bend Health Education Center Mar. 24-28, 2025
Texas A&M University at Qatar Mar. 24-28, 2025
East Texas A&M University (formerly Commerce) Mar. 24-28, 2025
Texas A&M Transportation Institute Mar. 24-28, 2025
Texas A&M University - Kingsville, Irma Lerma Rangel College of Pharmacy Mar. 31 - Apr. 4, 2025
Texas A&M International University Apr. 7-11, 2025

Training Plan

Typical schedule of weekly training events throughout the implementation phase.

 

Monday

Tuesday

Wednesday

Thursday

Friday

Cardholder Training

9-11 a.m.

2-4 p.m.

 

 

 

Delegate/Business Administrator Training

2-4 p.m.

9-11 a.m.

 

 

 

Approver Training

 

 

9-10 a.m.

1:30-2:30 p.m.

 

 

Office Hours

 

 

10:30-11:30 a.m.

3-4 p.m.

9-11 a.m.

2-4 p.m.

 

As Needed

 

 

 

 

9-11 a.m.

Card Distribution

Cards should be distributed during the Cardholder and/or Delegate/Business Administrator training sessions when possible. Implementation coordinator for the College/Division/Member will be responsible for distributing the cards and identifying a method to make cards available to those cardholders who are not able to attend the trainings in person.

Cardholders will receive a new card at the time of go-live which will replace the current two card system.

  • If a cardholder currently has a travel card then the new card will only have the current Travel Merchant Category Code (MCC) Grouping, so while it is a one card solution it would basically be like their current travel card.
  • If a cardholder only has a Payment Card then the new card would only have the Payment Card MCC Grouping.
  • If the cardholder has both then the card will be open to both Travel and Payment Card MCC Groupings.

Again, the new card will be distributed to the cardholders at the time of go-live training. Please see the Implementation Schedule for your College/Division/Members go live dates.

Immediately after the training the cards can be activated and should be used for any travel bookings or travel expenses.

The old cards should no longer be used; however they will remain active for some time frame just in case they are needed for any reason for travel already booked. In April 2025 the cards will be inactivated and all transactions in Concur submitted and approved prior to the end of May 2025.